Kim Sprecher
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| Memo TO: Mr. John Jones, Editor FROM: Mrs. Pam Sooner, Writer DATE: January 16, 2001 RE: Memo Format The purpose of this memo is to let you know how to set up a memo. Heading Information: The material at the top of the memo always includes the date, the names of the writer and the receiver of the memo, and the subject of the memo. Different organizations may use other formats for this information than the one that appears here. 1. Use a courtesy title (Mr., Miss, Mrs., Ms., Dr.) before the recipient's name and a job title after it 2. Use a job title after your name, and hand write your initials by your name. This confirms that you take responsibility for the contents of the memo. 3. The subject heading should be as specific as possible Formatting Memos: use all the same formatting devices as other documents, including the following: · Headings to help the reader skim for sections of the document. · Numbered and bulleted lists to make information easily accessible. · Typographical devices such as underlining, boldfacing, italics, etc. to make headings and important information stand out. Paragraphing: As in all technical and business communications, long paragraphs of dense text make reading more difficult. Keep your paragraphs short and to the point. Memos vs. Letters: Use memos rather than letters when you are communicating within your organization, including members of your department, upper management, employees at another branch of your company in another city, etc. |
Copyright August 2003: Kimberly Sprecher Last Updated: 01/28/2012 07:55 AM |